Agency Bid Process Forms
This page is designed to guide you through the procurement process by organizing forms, templates, and resources based on where you are in the lifecycle. Rather than navigating through a list of links, you can move through each stage — from solicitation development to award and posting — using curated tools and best practice materials. Each section is structured to help you quickly find what you need, improve consistency, and support compliant, efficient procurement activities.
Develop Your Solicitation
Resources to help you plan, develop, and prepare your solicitation before it is released.
Resources
- Agency Solicitation Checklist
- Agency Info
- UNSPC Info
- User Committee Attendance Sheet
- Scope of Work Example Language Library
- Contract Numbering
Solicitation Templates (non-public works)
- Invitation to Bid (ITB)
- Non-Professional Services Request for Proposal (RFP)
- Professional Services, Awarded Under 6982(a)
- Professional Services, Awarded Under 6982(b)
- Land Lease RFP
- Agency Appendix for Public Works Bids
Submit Your Solicitation for Review and Posting - Use this form to submit your solicitation for review and posting.
Manage an Active Solicitation
Resources for managing a solicitation after it has been released and while it is open for responses.
Submit Your Solicitation for Review and Posting - Use this form to submit your solicitation supplemental documents for posting.
Public Works
For Public Works procurements, you will be redirected to Facilities Management, the subject matter experts and maintainers of best practice templates and requirements.
Bid Opening Through Award
Once your solicitation closes, access the tools needed to document and complete the evaluation and award process.
Bid Opening & Response Documentation
- Agency/Vendor Contract (ITB & Non-Professional RFP)
- Professional Services Agreement
- Business Associate Agreement/Benefit Template
Submit Your Award for Posting - Use this form to submit your award announcement. This form is also used for all award update notices.
Contract Management
Resources to help agencies manage contracts after award, including extensions, amendments, and other post-award contract activities.
Contract Changes & Extensions
- Agency Contract Extension Checklist
- Contract Extension — One Month Letter to Vendor
- Agency Contract Amendment
- Extension Negotiation Letter
Contract Administration
Submit Your Addendum for Posting
Use this form to submit your award addendum.
Additional Resources
Access commonly used forms and reference materials that support procurement activities.